Comprehensive Accounting and Bookkeeping Services for Businesses and Not-for-Profits

For a number of reasons, many organizations decide that a fully outsourced solution is the best way to manage their accounting and bookkeeping functions. This is typically because the organization’s limited resources need to be dedicated to its core mission and goals, and it lacks the internal expertise to properly manage its accounting operations. Many organizations across the nation also need a virtual, cost-effective, innovative solution that utilizes technology to the max.

For these organizations, based on their individual needs, Consultance’s accounting team provides:

  • Full-Charge Bookkeeper
    • Enters daily accounting transactions – vendor bills, customer invoices, bill payments, customer payments and deposits, and other disbursements and withdrawals.
    • Maintains complete and up-to-date detailed Accounts Receivable, Accounts Payable and cash account ledgers and provides daily or weekly reports on these and other critical areas of business management.
    • Makes the necessary entries to record payroll processed by the client’s third-party provider, ensure that payroll liabilities are reconciled and that tax payments are made correctly to various authorities.
    • Either processes payroll or makes the necessary entries to record payroll processed by the client’s third-party provider. In either case, payroll entries will include complete recording of gross wages, employer tax and other payroll expenses, and payroll liabilities.
  • CPA/Controller:
    • Supervises and reviews bookkeeper’s work.
    • Conducts weekly or monthly appointment with bookkeeper to close the books.
    • Produces timely/accurate financial statements and management reports.
    • Ensures all revenue and expenses during the period have been properly recorded.
    • Prepares accrual basis reporting (including prepaid expenses, accrued expenses, accrued payroll, deferred revenue).
    • Reconciles all balance sheet accounts.
    • Prepares customized financial reports.
    • Provides phone consultation.
    • Quarterly high level review of books to give in-house team some oversight.
  • Access to CASflowSM — Consultance’s online client service system
    • Approve payments online
    • Process and pay invoices online
    • Generate real-time reports
    • Retrieve supporting documents in searchable database
    • Electronically attach time- and date-stamped notes to supporting documentation (good for audits)

Consultance Services Provided:

  • Daily Bookkeeping Functions (AP, AR, Banking & Payroll)
  • Budgeting
  • Forecasting
  • Job Costing
  • Accounts Receivable and Accounts Payable
  • Expense Analysis
  • Establishing Internal Controls
  • Inventory Management / Manage 3rd party Inventory system
  • Fixed Asset Reporting and Depreciation
  • Work In Process (WIP)
  • Cash Management
  • Board and/or Shareholder Presentations
  • Guidance on Product Pricing
  • Profitability Analysis
  • Capital Budgeting
  • Customized Reports
  • Compliance with Accounting Rules and Regulations
  • Financial Trend Analysis
  • Banking Relationships
  • Auditor/CPA Firm Relationships
  • Quarterly High Level Review of Books

End-of-Year/Audit Support:

  • Audit Preparedness
  • External Auditor Representation
  • Preparation of 1099s